Users of Keyline optimise paper sourcing via Zaikio Procurement

Print Solutions

For print companies, buying paper is a time consuming task. Price tables have to be transferred manually and with effort to their own systems, and telephone inquiries to the paper manufacturer are daily business. For users of the Keyline print business management software, this is now a thing of the past via the convenient connection to Zaikio Procurement, they can access their suppliers’ systems directly from within Keyline and handle their paper purchasing. Some Keyline users are already reaping the benefits of the integration.

Zaikio Procurement is a free application in the innovative open platform for the entire printing industry. Via Zaikio, printers, their customers and suppliers, as well as software and machine manufacturers can communicate with each other and exchange data. Keyline users can connect their MIS to Zaikio Procurement with just a few clicks. They then have direct access to their suppliers’ systems from within the MIS. Using the search function, they can quickly find the desired materials in the suppliers’ range. Individual price agreements are taken into account when prices are displayed. This means that the information required for calculating print jobs is immediately available in Keyline. When ordering, Zaikio Procurement provides recommendations for the most cost and quantity optimal order based on prices and minimum order quantities. In addition, the desired delivery date and location can be specified.

Nico Rudolf Kessel, vice managing director of Druckerei Bastian in Föhren, Germany, said: ‘We already process our paper orders via Zaikio Procurement – and the time savings are enormous. Direct access to the supplier’s systems eliminates the tedious task of updating prices on our site, and telephone inquiries for standard formats are also a thing of the past.’ Users have a complete overview of their orders at all times. Suppliers can send updates about the production and delivery process and thus inform their customers online about the status of the order. They can also file invoices in Zaikio. Sebastian Krüger, sales manager for Keyline and Zaikio, said: ‘The interaction of Keyline and Zaikio Procurement is a new level of automation of the processes in the printing industry. Fully integrated purchasing not only leads to significant time savings, it also reduces the error rate and thus ensures generally smoother processes.’ Paper manufacturers Metapaper and Sappi are currently connected to the system – others will follow shortly. In the future, print businesses will be able to order not only paper but all their consumables for pre-press, production and post press via Zaikio Procurement.

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